Once you have completed your FAFSA, your school will present you with an offer of financial aid – sometimes called an “Award Letter.” At the Columbus School of Law, you receive notice of your offer (“Award Letter”) via email. With that notice, you also receive a User ID and a Password that allows you to sign into the CUA web-based portal to view your financial aid offer. Once you have viewed your offer, the next step in the process is to accept your financial aid. The Office of Financial Aid, provides an online form you use to accept your financial aid.
Closely related to the “Accept My Financial Aid” step is the loan application process. If you wish to use loans as part of paying for education related expenses, include tuition, fees, books, and living expenses.
As you approach the coming academic year, you have taken time to plan for your expenses and now have a pretty clear idea of how much money you may need to borrow, if any. There are two important considerations to keep in mind at this point. First, throughout the academic year, you always have the opportunity to modify your loan amount to meet changes. Second, the amount of loan eligibility shown on your “Award Letter” is a maximum amount. Most students, with careful planning and use of other resources, borrow considerably less than the maximum allowable amount.
If you have no other resources, such as savings to draw upon or family assistance, the need to plan and budget carefully is doubly important. Many students do use student loans, and wise borrowing is the result of careful planning.
This column will discuss the application procedures and for those who have already applied, this entry will be a good reminder of the key points. I’ll begin with a quick overview of the steps that are involved in the loan application and disbursement process. The following steps describe a typical process for lenders who have completed technological “arrangements” with schools to handle the process electronically. This process is typical for most lenders. Some lenders remain more “paper-based,” but the steps are essentially the same.
1. Student selects a lender (usually from the school’s preferred lender list, but students are free to select any lender of choice).
2. Student contacts his lender and applies for loans from one or more loan program as needed to meet expected costs.
3. For credit-based loans (e.g., private loans) or credit-related (e.g. Graduate PLUS) loans the lender reviews the applicant’s credit history and approves the loan – usually communicating the approval to the applicant within minutes of completing the application.
4. Upon approval, the student signs a promissory note – usually using a “electronic signature” process.
5. Upon receiving the signature, the lender then communicates with the school (usually electronically), informing the school the applicant has been approved for a loan. The communication from the lender to the school in this step is called a “request for certification.”
6. The school responds to the “request for certification” by (1) certifying the applicant has met basic eligibility requirements – such a citizenship, for federal loans, (2) reporting the amount the student desires, and (3) certifying the requested amount is within the school’s established maximums.
7. The lender then prepares to disburse funds to the school. Usually the appropriate funds are sent by “wire” within a few days of the beginning of each semester.
8. Upon receipt of the funds, the school’s business office, transfers the funds to the individual students’ accounts, thus making payment for charges that are on the students’ accounts – typically, charges for tuition and fees.
There are two other parts of the loan disbursement process that are important:
1. If the student is a first-time borrower of a federal student loan, the student is required to have completed an entrance counseling session before the funds can be transferred to the student’s account. In some cases, there may be additional documents required of a student before funds can be transferred. Students for whom additional documents are required will hear directly from the school in these instances.
2. Once the funds have been transferred to a student’s account, and all current charges have been “paid,” any excess funds will be refunded to the student in the form of a check from the school. This “refund check” is usually are distributed within the first two weeks of classes each semester.
The first step in the loan application procedure is to select a lender. The Office of Financial Aid has selected three lenders, who have demonstrated leadership in both service and pricing to law students, and has created links to these lenders on the Financial Aid web pages. For the lenders listed, and many others, electronic arrangements have been set up and fully tested, so the loan certification and disbursement processes should proceed smoothly.
Most loan applications are online processes, and most lenders have created intuitive procedures that quickly guide an applicant through the essential steps. These include entering names, addresses (including email), and phone numbers for the applicant and usually two references. The purpose of the reference is to provide the lender a “back-up” contact should there ever be a need to try to contact a borrower who appears to have been “lost.” The references do not have any financial obligation with respect to the borrower or the loan. Other information requested include: your drivers license number, the name of your school, your year in school, your program of study, the loan/enrollment period, and in some cases the amount of loan desired.
In some instances, particularly with private student loans, a borrower may be asked to provide a co-signer if the borrower’s credit history does not meet the standards of a particular lender. Many lenders have provisions to “release” a co-signer after a certain number of on-time payments are received once the borrower goes into repayment.
The final step in the loan application process is to provide a signature for the promissory note. For the Federal Stafford Loan program, the applicant actually signs a Master Promissory Note with his first loan, thus eliminating the need to sign additional promissory notes in future years. Otherwise, a signed promissory note is usually required with each loan application.